Data & Document Management - Recent Threads

File Cabinet deleting documents

Deidre Hamstra — Fri, 31 Jul 2026 14:38:04 GMT

Is there a way to delete documents from multiple clients at one time? For example, can i delete all documents from UT 2010 folder for all clients?

H&R Block appeals ruling in tax data privacy class action

Neil Vicente — Mon, 27 Jul 2026 11:48:39 GMT

H&R Block is urging a federal appeals court to reverse a decision that refused to enforce its arbitration agreement, letting a data privacy class action over the alleged sharing of tax return data with Meta and Google proceed in court. (Rios v. HRB Digital LLC, No. 25-7199, opening brief filed 7/20/2026)

In its opening brief to the 9th U.S. Circuit Court of Appeals, the tax preparer argues the district court erred in declining to compel arbitration, chiefly by refusing to follow binding circuit precedent it says controls.

To dig deeper, visit the original article on the Thomson Reuters blog.

5th Circuit upholds tax preparer’s 188-month sentence for fraud scheme

Nageshwaran Gopal — Mon, 20 Jul 2026 13:02:41 GMT

Details of the fraud scheme

The 5th U.S. Circuit Court of Appeals rejected John Anthony Castro’s challenges to his conviction and sentencing enhancements. Castro founded Castro and Company LLC in 2014, marketing it as an international-tax law firm and calling himself an international tax attorney.

He was never licensed to practice law by any state bar, though he held a law degree and an LLM in taxation and was registered with the IRS as an enrolled agent. He employed family members, attorneys, and a CPA, but he alone was permitted to file returns.

To dig deeper, visit the original article on the Thomson Reuters blog.

Researchers link IRS staffing cuts, reporting gaps to weaker compliance

Nageshwaran Gopal — Tue, 07 Jul 2026 12:54:01 GMT

Staffing cuts directly impact tax compliance

In the first paper, Vishal Baloria, an accounting faculty member at the University of Connecticut, examined how IRS staffing reductions affect individual income tax compliance. The research used the approximately 11% workforce reduction that followed a December 2010 hiring freeze as its primary event.

To measure the impact, the study compared tax filing data from states that impose an individual income tax with data from states that do not. The hypothesis was that taxpayers in income-tax states are more affected by a reduction in IRS resources, both because they face a higher incentive for non-compliance and a greater compliance burden from filing two returns.

To dig deeper, visit the original article on the Thomson Reuters blog.

As trust fund nears insolvency, SSA chief actuary shares options

Nageshwaran Gopal — Mon, 22 Jun 2026 16:02:00 GMT

Report findings

According to Glenn, the worsening long-term outlook and the earlier OASI depletion date were driven by several key changes in the report’s assumptions. The most significant, she said, was a reduction in the assumed total fertility rate from 1.90 to 1.75 children per woman, reflecting recent low birth rates and societal changes. The projections also assume lower levels of net immigration and incorporate the effects of last year’s One Big Beautiful Bill Act.

These factors contributed to a change in the long-range actuarial balance measure, which Glenn described as “the amount of extra taxes we would need … to keep us solvent over the next 75 years, and give us a one-year cushion.” That measure “increased significantly this year,” she said. “It was 3.82% in last year’s report, and we’re now at 4.42%.”

While the OASI fund’s depletion date moved up, the depletion date for the combined OASI and Disability Insurance (DI) trust funds remains the third quarter of 2034. “That’s the same as we saw in last year’s report, and that’s due to some offsetting factors,” Glenn said, noting that an improved near-term economic outlook counteracted other negative pressures. The DI trust fund, as in last year’s report, is projected to remain solvent for the next 75 years.

To dig deeper, visit the original article on the Thomson Reuters blog.

Increase tax data value with Thomson Reuters ONESOURCE

Neil Vicente — Mon, 15 Jun 2026 14:04:58 GMT

How a connected process and data ecosystem increases the value of tax data

Do you have confidence in your data? Fully leveraging a connected process and data ecosystem provides that level of ownership – you know where every number came from, who touched it, and whether it reconciled across each step of the tax lifecycle. This data becomes a valuable asset as it can be validated, reconciled, and traceable across each different required tax process.

According to the Thomson Reuters Institute’s 2026 Corporate Tax Department Technology Report, nearly two-thirds of corporate tax departments are still operating in the reactive phase of technological development — meaning some processes are automated, but not enough to support truly proactive, strategic tax work.

To dig deeper, visit the original article on the Thomson Reuters blog.

Increase tax data value with Thomson Reuters ONESOURCE

Neil Vicente — Tue, 02 Jun 2026 16:00:15 GMT

Do you have confidence in your data? A workflow engine can give you a methodology for owning and managing your tax data so that its value and validity increase as it travels across the tax lifecycle. The more your data is validated across the different systems in a tax workflow engine, the more confident you can be that it is valuable and accurate.

Many organizations continue to struggle with fundamental challenges around capturing, integrating, and analyzing the data needed to complete their tax computations. Source data is typically stored in multiple enterprise resource planning (ERP) systems — and some of that data may be missing. Tax teams may also use manual processes and spreadsheets to collect and analyze data.

To dig deeper, visit the original article on the Thomson Reuters blog.

Your best tax people are mostly moving data

Nageshwaran Gopal — Mon, 25 May 2026 14:08:35 GMT

Your top tax professionals shouldn’t spend nights reconciling spreadsheets. When tax data moves seamlessly, teams cut manual work, reduce risk, and finally do strategic work.

Highlights

Tax professionals spend too much time moving data manually, not performing actual tax work.
Integrated tax data systems can cut preparation time by 50% and avoid $275,000 in compliance costs.
Data mobility enables tax teams to shift from reactive compliance to strategic advisory roles.

To dig deeper, visit the original article on the Thomson Reuters blog.

Can the data from Roll Forwards in FirmFlow be returned in Excel format rather than a table in the body of the email?

Sara Daher — Fri, 22 May 2026 16:57:59 GMT

Can the data from Roll Forwards in FirmFlow be returned in Excel format rather than a table in the body of the email? This would be easier to analyze instead of highlighting, copying, and pasting into Excel manually. I have attached an Image of the beginning portion of the email received. Not going to show the table as it contains sensitive information.

From manual to intelligent

Nageshwaran Gopal — Mon, 27 Apr 2026 13:16:49 GMT

As regulatory volatility, tariff changes, and global trade complexity accelerate, HS classification has become a strategic determinant of supply chain resilience, cost control, and compliance — no longer a back-office task.

This white paper explores how manual classification models break down under scale, inconsistent product data, and constant regulatory change, creating compounding risk across finance, procurement, and operations. It shows how AI-powered classification supports trade teams by combining unified product data, confidence scored HS code suggestions, embedded research, continuous learning, and audit-ready documentation — while keeping human experts firmly in control.

What you’ll learn:

How manual classification models create compounding risk at scale
Why HS classification has become a control point for cost, compliance, and speed
How AI-enabled classification works in practice
What measurable improvements organizations can expect in speed, consistency, and audit readiness

To dig deeper, visit the original article on the Thomson Reuters blog.

From paper trails to digital defense: Building an AS 2310 compliant audit confirmation workflow

Nageshwaran Gopal — Mon, 20 Apr 2026 15:06:45 GMT

Highlights

PCAOB AS 2310 is reshaping audit confirmation workflows, demanding stronger authentication, documentation, and compliance controls.
Structured electronic confirmation processes reduce audit risk, improve efficiency, and provide competitive advantages for audit firms.
The three-pillar framework—authentication, documentation, and compliance—offers a roadmap for building audit-proof confirmation workflows.

To dig deeper, visit the original article on the Thomson Reuters blog.

Disclosures Show US Corporations Cut Tax Bills by Billions Last Year Using ‘Tax Havens,’ Says Group

Nageshwaran Gopal — Mon, 30 Mar 2026 14:45:47 GMT

New Transparency Rules Reveal Tax Haven Use

FASB’s Accounting Standards Update 2023-09 requires publicly traded companies to break out the impact of specific tax credits, U.S. and foreign tax policies, and the effect of individual jurisdictions on their total tax expense. These disclosures, which FACT says tax experts and investors long advocated for, are designed to clarify how companies’ global tax strategies impact their effective tax rates.

The new disclosures “have proven to be as useful as we were hoping,” Georges told Checkpoint. They’ve been helpful “both in terms of what they’re able to tell us about general trends in international corporate tax, but also in terms of … provid[ing] maximum benefit to investors.” Georges noted he’s spoken to investors who are finding the disclosures “very, very useful.”

FACT’s analysis found that tax-haven savings was concentrated among pharmaceutical and biotech companies. Ten companies – AbbVie, Biogen, Bristol Myers Squibb, Eli Lilly, Gilead, Johnson & Johnson, Merck, Pfizer, Regeneron, and Thermo Fisher Scientific – reported particularly high savings from tax havens, according to FACT.

To dig deeper, visit the original article on the Thomson Reuters blog.

Traditional vs. touchless: A comparison of sales and use tax compliance workflows

Nageshwaran Gopal — Tue, 17 Mar 2026 10:53:51 GMT

Highlights

Compare manual and touchless automated sales and use tax compliance workflows across data processing, validation, and filing stages.
Discover how ONESOURCE Sales & Use Tax AI streamlines compliance, reduces risk, and saves significant time for tax teams.
Explore real-world efficiency gains, risk reduction, and quality improvements enabled by automation in indirect tax workflows.

To dig deeper, visit the original article on the Thomson Reuters blog.

Global Minimum Tax (GMT) and the data management dilemma

Nageshwaran Gopal — Tue, 03 Mar 2026 14:18:56 GMT

Highlights

GMT compliance demands sophisticated data management across 10,000 multinational companies worldwide.
58% of tax departments are under-resourced while facing expanded data collection requirements.
Integrated technology ecosystems and centralized data warehouses streamline GMT compliance workflows.

To dig deeper, visit the original article on the Thomson Reuters blog.

IRS-ICE Data Sharing Error Admission Sparks Congressional, Legal Backlash

Neil Vicente — Mon, 23 Feb 2026 11:47:39 GMT

Congressional committees are demanding investigations into the IRS’ disclosure of immigrant taxpayer data to U.S. Immigration and Customs Enforcement (ICE) after an official made a declaration to federal court contradicting prior statements, escalating an ongoing legal battle over the disclosures.

IRS Official Admits Flawed Data-Sharing

The latest scrutiny stems from a February 11 declaration by IRS Chief Risk and Control Officer Dottie Romo, filed in the U.S. District Court for the District of Columbia. In the filing, Romo stated that a recent review found the IRS may have supplied ICE with taxpayer addresses based on “incomplete or insufficiently populated” address information provided by ICE.

To dig deeper, visit the original article on the Thomson Reuters blog.

The critical role of ESG and AI-assisted due diligence in building a sustainable supply chain

Nageshwaran Gopal — Mon, 16 Feb 2026 15:00:59 GMT

We’re navigating what many consider the most complex trade environment in decades. The convergence of tariff volatility, regulatory shifts, and supply chain disruptions isn’t just creating operational headaches — it’s fundamentally reshaping how we approach global business strategy.

Two important areas have become central to improving business operations: supply chain due diligence and environmental, social, and governance (ESG) integration. These aren’t separate initiatives competing for resources — they’re interconnected capabilities that, when properly aligned with intelligent technology, create competitive advantage in an uncertain world.

To dig deeper, visit the original article on the Thomson Reuters blog.

Expert Unpacks What’s Next After Sirius Solutions Decision

Nageshwaran Gopal — Mon, 02 Feb 2026 14:38:22 GMT

Fifth Circuit Overturns Tax Court

On January 16, the 5th Circuit issued a long-awaited decision in Sirius Solutions, L.L.L.P. v. Commissioner (2026 WL 125600, 1/16/2026). The decision overturns the Tax Court and rejects the IRS’ test for determining whether a partner is a “limited partner” for purposes of the exception to self-employment tax under IRC § 1402(a)(13).

The IRS had advanced a functional analysis test that required looking at a partner’s level of participation in the business to determine whether they were a “limited partner.” The agency contended that the § 1402(a)(13) exception only applied where partners are passive investors, regardless of their official designation under state law. The Tax Court, following its own precedent in Soroban Capital Partners LP v. Commissioner (161 T.C. 310 (2023)), sided with the IRS.

To dig deeper, visit the original article on the Thomson Reuters blog.

How some LLMs are risking your reputation

Nageshwaran Gopal — Mon, 19 Jan 2026 13:43:12 GMT

That free AI tool might be your most expensive mistake yet — here's why generic LLMs are a liability for tax professionals

Highlights

Generic AI tools pose significant risks for tax professionals due to inaccuracies, outdated data, and lack of contextual understanding.
Professional-grade AI solutions are built on authoritative, current sources and designed for the unique demands of tax and accounting work.
Firms can reduce AI risk by vetting tools carefully and establishing clear protocols for responsible adoption and verification.

To dig deeper, visit the original article on the Thomson Reuters blog.

Child Tax Credit: FAQ

Nageshwaran Gopal — Mon, 19 Jan 2026 13:39:27 GMT

Learn the qualifications for claiming this credit in 2026.

The Child Tax Credit (CTC) is a tax benefit provided by the U.S. federal government to help families with the cost of raising children. It is designed to provide financial assistance to eligible parents or guardians, ultimately reducing their federal income tax liability.

As an effective tool in providing financial support to American families, the Child Tax Credit is often seen as a lifeline for parents. By reducing overall tax liability, it can offer substantial tax relief.

To dig deeper, visit the original article on the Thomson Reuters blog.

E-signed 1040 engagement letters posting to GFR

Aaron Johnson — Tue, 06 Jan 2026 22:11:13 GMT

We have an issue with accepting e-signed 1040 engagement letters and posting them to GFR. Is there a way to do them in mass rather than having to accept each one individually? Sent out our portal organizers the other day and now getting swamped with acceptances. In FCS we could just post them all to the client "drawer" all at once. GFR not so easy

Any suggestions?

thanks

Kask & Company CPAs

Trying to Export Client Data from UltraTax — Any Tips?

apolicicchio — Fri, 14 Nov 2025 22:28:23 GMT

Hey everyone — I’m helping out a local CPA firm that uses UltraTax, and I’ve run into a data challenge.

I’d love to export all client organizers/checklists for each client. Ideally, I’m looking for a data file that includes:

Client name
Email
Phone number
Every document or item they submitted last year (for example: “W-2 from Home Depot,” “1099 from Chase,” etc.)

If that kind of structured export isn’t possible, then my backup plan is to export all client organizers as PDFs — but ideally for all clients at once, not one by one.

If anyone has done this before or knows a good workflow, I’d really appreciate any pointers.

Overcoming the top 5 indirect tax data challenges

Neil Vicente — Mon, 20 Oct 2025 12:58:57 GMT

What are the most common data, analytics, and reporting challenges sales and use tax, VAT, and GST professionals face? Continue reading for tips and strategies to address five key challenges related to indirect tax data.

Managing indirect tax data comes with many challenges, and one of the most vexing is reporting. Tracking and reporting on sales and use tax, value-added tax (VAT), and goods and services tax (GST) can be time-consuming, error-prone, and frustrating.

But it doesn’t have to be that way. Efficient indirect tax software can remove data silos, generate reports quickly in a variety of formats, and harness your most valuable asset — your tax data. When you can extract, manipulate, analyze, and report indirect tax data in exactly the way you need it, you can overcome the biggest hurdles in indirect tax reporting.

To dig deeper, visit the original article on the Thomson Reuters blog.

Civil Rights Orgs Confident Ahead of Arguments in IRS-ICE Data Sharing Case

Neil Vicente — Mon, 13 Oct 2025 11:22:42 GMT

The U.S. Court of Appeals for the D.C. Circuit was scheduled to hear arguments Friday in a case concerning the extent of IRS’ authority to share taxpayer address data with immigration authorities. Leading up to the hearing, the plaintiff civil rights and advocacy organizations spoke to reporters to emphasize what is at stake for immigrant taxpayers. (Centro de Trabajadores Unidos v. Bessent, No. 25-5181)

Background

The plaintiffs, Centro de Trabajadores Unidos (CTU) and Immigrant Solidarity DuPage (ISD), are Illinois-based immigration and civil rights advocacy organizations. The litigation focuses on whether the IRS’ agreement to provide Immigration and Customs Enforcement (ICE) with taxpayer addresses, under a memorandum of understanding (MOU), is consistent with IRC § 6103.

To dig deeper, visit the original article on the Thomson Reuters blog.

IRS Has No Tax Data Sharing ‘Policy,’ Government Tells Court

Neil Vicente — Mon, 08 Sep 2025 13:39:40 GMT

A federal judge should deny a motion to block the IRS from providing outside agencies with identifying tax information about individuals targeted for immigration enforcement, the government said, arguing its arrangement with the Department of Homeland Security is in line with statutory privacy protections.

On August 28, the government filed an opposition to a motion by the Center for Taxpayer Rights and several labor unions, which are seeking to halt the IRS’ cooperation with the Immigration and Customs Enforcement (ICE) under a Memorandum of Understanding (MOU) signed in April.

To dig deeper, visit the original article on the Thomson Reuters blog.

Orgs Ask Judge to Block IRS-ICE Data Sharing Policy

Neil Vicente — Mon, 01 Sep 2025 14:06:40 GMT

An organization led by the previous National Taxpayer Advocate and other groups are seeking either a stay or preliminary injunction against an agreement between the IRS and Immigration and Customs Enforcement (ICE), telling a federal judge that the Trump administration cannot misuse protected taxpayer information for its “mass deportation” plans.

Data Sharing

The Center for Taxpayer Rights, headed by former National Taxpayer Advocate Nina Olson, and a group of labor unions filed a motion and supporting arguments in the U.S. District Court for the District of Columbia August 20 asking Judge Colleen Kollar-Kotelly to block the “Data Policy” enabling the IRS – and the Department of Government Efficiency – to supply tax records protected under IRC § 6103 to immigration enforcement officials.

To dig deeper, visit the original article on the Thomson Reuters blog.