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New User
Posts: 1
Registered: ‎02-23-2009
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Converting in-text citations to footnotes/endnotes

Dear Community,

 

for a revise & resubmit I have to convert all in-text citations to endnotes. Is there any mechanism/tool that I can use to convert in-text citations either to footnotes (than I will use the Word option to convert them to endnotes) or directly to endnotes without retying every citation?

 

Cheers,

Stefan

 

P.S. I am using EndNote X1 and Word 2007

New User
Posts: 2
Registered: ‎05-27-2009
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Re: Converting in-text citations to footnotes/endnotes

I have the same problem and despite numerous on-line searches and help, I can't seem to find the solution. Stefan, did you find one? Can anyone help?
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PTravis
Posts: 213
Registered: ‎03-28-2008
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Re: Converting in-text citations to footnotes/endnotes

[ Edited ]

The main question in endnotes vs. numbered bibliography comes down to what number should a reference you cite multiple times have.  If you cite a reference two times in the document does it use the same number in the text each time, or does it have a unique number in the text each time it is cited?

 

If it uses the same number you would not convert to endnotes, you would use a numbered output style.  Now if you do need to use endnotes there is no automated way to convert from in-text citations to endnotes/footnotes.  At each in-text citation you would need to use Word to create the endnote.  Then you would need to cite the reference(s) in the endnote created by Word.

Message Edited by PTravis on 05-27-2009 09:36 AM

Peter Travis

Thomson Reuters
Tel +1 800 336 4474
http://www.researchsoft.com
http://scientific.thomson.com

Better Decisions Faster
Thomson Reuters and its product names and acronyms used herein are trademarks, service marks, and registered trademarks used under license.
Visitor
Posts: 2
Registered: ‎06-30-2009
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Re: Converting in-text citations to footnotes/endnotes

[ Edited ]

Hi Peter,

 

I am sure you are aware that in Chicago type A in-text references are listed as footnotes at the bottom of each page and numbered in order of appearance AND appear in a bibliography at the end of the document in alphabetical order (i.e., not numbered). Do you (OR ANYONE ELSE!!!) have a solution for converting in-text citations to footnotes/endnotes (e.g., for converting Chicago type B to Chicago style Type A), apparently this cannot be done automatically in endnote? Many scientists, particularly in the scientific field of historical investigation, do use Chicago and sometimes need to do this conversion and I think this is what Stephan and the other 777 viewers of this forum are after, it would certainly be worth many many kudos to the one that provides a solution to this!

 

Message Edited by Sententia on 07-01-2009 01:52 PM
Moderator
PTravis
Posts: 213
Registered: ‎03-28-2008
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Re: Converting in-text citations to footnotes/endnotes

You would need to place the cursor in the text where you need the number to appear.  You would then use Word to create the footnote/endnote.  Then you would have to cite the reference in the footnote created by Word and delete the old citation in the text.

Peter Travis

Thomson Reuters
Tel +1 800 336 4474
http://www.researchsoft.com
http://scientific.thomson.com

Better Decisions Faster
Thomson Reuters and its product names and acronyms used herein are trademarks, service marks, and registered trademarks used under license.
Visitor
Posts: 2
Registered: ‎06-30-2009
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Re: Converting in-text citations to footnotes/endnotes

[ Edited ]

Ok, so there is NO efficient workaround and ALL references have to INDIVIDUALLY be re-done manually?

 

Is Thompson considering a conversion between Chicago type A and type B at all? Do you know of any other programs that can handle this?

 

If you have anything, anything at all, that might help with this I and so many others would be very grateful.

Message Edited by Sententia on 07-02-2009 08:30 PM
New User
Posts: 2
Registered: ‎05-27-2009
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Re: Converting in-text citations to footnotes/endnotes

The information I received from

Thompson Reuters was (unfortunately) that there is no simple way:

You cannot automatically convert citations to footnotes since Word is used to create the actual footnotes, but you can unformat the document so that your references are in their temporary citation format. You can then use Word to create the footnotes and then cut and paste the temporary citation in the Word made Footnote. The same way you would create footnotes with EndNote normally, except you cut and paste the temporary citation instead of inserting a new one.

Then you just need to format using the correct output style.

 

This has been laborious but has worked except for one chapter where the endnotes will NOT revert back from unformatted citations. This is a big problem and I'm not sure how to fix it. Any ideas? Any tips? Anything...Anyone?!

Jane Kreis

Visitor
Posts: 4
Registered: ‎08-11-2009
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Re: Converting in-text citations to footnotes/endnotes

Hi there,

Actually there is a way to convert In-Text citations to endnotes/footnotes, by employing the following Word Macro.  Please note that this Macro was originally written by Shyam Ranganathan, though I've improved it a bit...  It's not perfect, so do check the results and make the necessary touch-ups (i.e. in cases of citations directly following quotations), but overall, it does SAVE A LOT OF TIME...
Enjoy :-)

Miriam

======================== 

Sub intext2footnote()
Dim vLastSectionI, vField, i, J
J = ActiveDocument.Sections.Count
For i = 1 To ActiveDocument.Sections.Count
If i = J Then Exit Sub
Set myRange = ActiveDocument.Sections(i).Range
For Each vField In myRange.Fields
Selection.GoTo What:=wdGoToField, Which:=wdGoToNext, Count:=1, Name:= _
"ADDIN"
Selection.Find.ClearFormatting
With Selection.Find
.Text = "{ }"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdExtend
Selection.Cut
With ActiveDocument.Bookmarks
.Add Range:=Selection.Range, Name:="temp"
.DefaultSorting = wdSortByName
.ShowHidden = False
End With
Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdExtend
ActiveDocument.Endnotes.Add Range:=Selection.Range, Reference:=""
Selection.Paste
Selection.GoTo What:=wdGoToPage, Which:=wdGoToNext, Name:="1"
Selection.Find.ClearFormatting
With Selection.Find
.Text = "{ }"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.GoTo What:=wdGoToBookmark, Name:="temp"
Selection.Find.ClearFormatting
With Selection.Find
.Text = "{ }"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.ClearFormatting
With Selection.Find
.Text = "{ }"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
ActiveDocument.Bookmarks("temp").Delete
With ActiveDocument.Bookmarks
.DefaultSorting = wdSortByName
.ShowHidden = False
End With
Selection.MoveRight Unit:=wdCharacter, Count:=1
Next vField
Next i
End Sub
=======================================

Visitor
Posts: 4
Registered: ‎08-11-2009
0

Re: Converting in-text citations to footnotes/endnotes

Oh, two more thing I forgot to mention on my original post (with the in-text citation to footnotes/endnotes Macro):

 

1) In this macro the conversion is being done to endnotes.  If you wish to directly conduct a conversion to footnotes (i.e. rather than first running the Macro for converting to footnotes and then using word shortcut menu to convert them to endnote), simply change the "Endnotes" to "Footnote" in the following line of code:

 ActiveDocument.Endnotes.Add Range:=Selection.Range, Reference:="" 

 

2) The quoted Word-macro works under the assumption that your references are placed at the end of the document in a seperate section.  If they aren't, the code AS IS won't work.  One could make it work, though, by deleting lines 3-6, as well as the second line from the end, and changin the 7th line to:

 

For Each vField In ActiveDocument.Fields

 

However, this would result in a superflous endnote attached to the referecnes list, which once deleted, takes the referecnes list away, so that you'd need to reaaply the output style in order to regain the references :-(

 

Miriam

 

 

New User
Posts: 2
Registered: ‎08-06-2009
0

Re: Converting in-text citations to footnotes/endnotes

Hello,

 

thank you for posting the Makro-text, it sounds very promising, though I don´t know how to handle makro´s in word 2007. Can anyone explain the procedure to use the makro posted so that a amateur can work with it as well? Is this makro also compatible with the APA5th style or do I have to change something in the text?

 

Thanks in advance,

 

Irene