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Convert citations to plain text crashes Word 2007

Hi I'm running EndNote X3 with Word 2007 under Windows XP and have now encountered a problem where trying to convert citations and bibliography to plain text immediately crashes word.  When this is done twice in a row, Word disables the CWYW function and the EndNote tab disappears.  I can now fix the latter problem, but how can I send this document to non-EndNote users and have them be able to work on it?

 

Really frustrating as this used to work smoothly in X1.

 

T Hanson

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Re: Convert citations to plain text crashes Word 2007

Not sure how you are "converting to text" - but if you are just trying to save as, .txt?  then try this instead.  If it is crashing from the unlink field commands,  I am not sure. 

 

After making a copy with all the endnote stuff intact)  select all and using the endnote tools, unformat the document, back to curly brackets.  Then select and unlink just  the bibliography (which is usually still there) with ctrl+shift F9. This way, your non-endnote colleague can see the references and the author year in the text, but none of that pesky "field code" info is present.  You could ask them to put any new references in as [author,year] (so you can find them) and give you the reference at the end, so you can insert it later, after searching for square brackets. 

 

In fact, I have a style that precedes the alpha sorted author with the record number in the bibliography list that I run before I do all this. Then they can see unambiguously what references I have listed and can even fill in the {author, year #rec number} to make your life easier if they want to quote a reference you have already used. 

 

When you get it back, reformat (and turn CWYW back on, if you like) and check the refs they inserted, and get new ones, or ensure EN is inserting/picking up the right reference. 

 

You don't really want to try to convert to "plain text" anyway. You could - but then you can't go back to endnote.  You would do this with the unlink fields shortcut on the whole document.  To see what is buried in those citations, try alt+F9 which reveals the fields.  repeat to restore the pretty document.

(long time Endnote user)
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Re: Convert citations to plain text crashes Word 2007

Thanks for the response.  What I am trying to do is the following within Word:

 

EndnoteX3>Convert Citations and Bibliography>Convert to Plain Text

 

This is what immediately crashes Word and what I have previously done without any issues in X1.  So much for upgrading. 

 

Some of my colleagues don't use Endnote and rather than have them screwing around with field codes, I'd rather they work on a separate document without EndNote formatting and then transfer their changes into my EndNote enabled document. After a number of years of experimentation, this is the least painful alternative.  Also, some publishers/journals don't like Endnote field codes in a Word document submission, so removing them after the document has been formatted is really a nice thing to be able to do.

 

I hope that is more clear.

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Re: Convert citations to plain text crashes Word 2007

[ Edited ]

Yes, -well I have never liked the Endnote convert to plain text, and if it is a bug, you probably should report it to tech support who may or may not see it here. 

 

I alway use the word mechanism for removing the codes for submission (but I think you will find more and more journals convert to pdf anyway, during the submission process and no longer demand removing the endnote fields. 

 

anyway, until the developers sort out the bug, use the unlink field command from word, in 2003 and earlier, by first selecting the parts of the manuscript you want to unlink and ctrl+shift F9 -- but it may be a different shortcut in word 2007.  search words help for "field plain text"

 

I still like my way better.  I don't have to transfer their changes/suggestions into my endnote document.

Message Edited by Leanne on 11-17-2009 10:18 AM
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Re: Convert citations to plain text crashes Word 2007

It is at tech support now. Hoping for a response soon.
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Re: Convert citations to plain text crashes Word 2007

Not to justify myself too much, but see the "Comments and limitations:" field for the style Nature in EndNoteX3:

 

Author Guidelines:
This style is for the journal Nature published by Nature Publishing. Author guidelines were graciously provided by the editorial department.  (see notes below)

Nature has requested that authors "remove" the EndNote field codes prior to submitting their articles.  To do this:
1. Make a back-up copy of your manuscript
2. Open the back-up copy in Word
3. Select
(Word 97-2003) Tools/EndNote/Remove Field Codes
(Word 2007) Under the EndNote Ribbon, select Convert Citations and Bibliography/Convert to Plain Text and follow the prompts.

 

This is where my paper is going and Nature is very specific that they want a Word submission in their template and that they want the field codes out.  X3 should be able to do this.  So hopefully tech support will get back to me soon. If it's not solvable, I need a refund.

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Re: Convert citations to plain text crashes Word 2007

[ Edited ]

Nature has so much else you need to worry about --

see http://www.nature.com/nature/authors/submissions/template/ and

http://www.nature.com/nature/authors/submissions/template/instructions.html and associated templates. 

 

Also note that you can't use 2007's docx format, or even save as from a docx format! 

 

But you are absolutely correct on this page:

http://www.nature.com/nature/authors/submissions/final/finaltext.html 

they tell you not to have any field codes. 

 

I still recommend the Ctrl+Shift+F9 to accomplish this, as they don't want ANY field codes, not just endnote field codes. 

 

Good luck with your submission. 

Message Edited by Leanne on 11-18-2009 09:25 AM
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Re: Convert citations to plain text crashes Word 2007

Just as a sideline idea, can you try saving your document as .doc (Word 2003 compatible format) in Word 2007, check you don't have "track change" feature ON (just to avoid Macro/Visual basic conflicts), and do the "Convert text" command again?

 

We just purged Office 2007 completely from our lab, and I can't test Word 2007, but I vaguely remember Word 2007 had an option to save as .doc instead of .docx file.

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Re: Convert citations to plain text crashes Word 2007

Yes, 2007 has that save as option  and we are a bit off topic now, but  Nature says

 

"Please note that Nature is able to accept Word 2007 files, provided that they are authored from the beginning in Compatibility Mode (that is, as a Word 97-2003 document; see below) and saved in .doc format: we cannot accept files in .docx format. (Do not write the paper as a Word 2007 document then save as a Word 97-2003 document.)"

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Re: Convert citations to plain text crashes Word 2007

Thanks, but I don't understand this part: Do not write the paper as a Word 2007 document then save as a Word 97-2003 document

 

Sooo, authors to Nature need to write manuscript using Word 2003 compatibility mode from the beginning, using Word 2007, and submit as Word 2003 file. Am I understanding correctly?

 

Anyway, I just thought the original question (Word crashes upon removal of field code) might be solved by saving as .doc file.