01-14-2014 06:50 AM
Well, it doesn't sound like a good solution to me.
It's very cumbersome and extremely frustrating.
Please, Thompson Reuters programmers, make an effort and convert the defolt folder names to the good old-fashioned "author's name_file name". I can't believe that changing code for that would make more time than for me changing all the folder names.
I don't always work on computers with EndNote installed, but always need access to my pdf's.
Thank you very much!
10-20-2014 07:44 PM
This is not a solution. this is basically telling the past users that Endnote has made a decision to discontinued this function and those of you who really relied upon it are screwed. Thanks but no thanks. This is important enough for me that I am going to discontinue using X7 and go back to older versions and am now investigating leaving Endnote as this is compltely rediculous on top of all the other silly disfunctional problems with Endnote, this is the straw for me. If the automatic PDF import will not work correctly and now the naming of folders to random numbers that do not allow for user access outside of Endnote, Im done.
10-07-2016 11:46 AM
I was STILL looking for a solution to this problem this morning. I am using Endnote 7 on a Mac. While it still doesnt seem to be a function of Endnote, there is an easy workaround.
As above, the problem is that when you Import PDFs (using the Auto Import feature personally) they will automatically save to the default library (in sub-folders labelled with numbers - for whatever reason). Transfer these to your desired destination folder by:
1. Creating a blank file on your desktop, or wherever.
2. Highlight (Cmd+A) all the PDFs subfolders (with numbers) from the past week or whatever period of time.
3. Copy and paste these to the untitled folder on your desktop.
4. in the search bar of the blank folder, type '.pdf' - this will bring up all the pdfs in that folder, out of the subfolders.
5. Highlight these (Cmd + A), and copy and paste into your desired destination folder (e.g. called 'Articles')
6. Delete the blank desktop folder.
Yes, its not perfect as you will have to repeat this process every so often, but I've searched for the past hour and this is the only way I can find to manage my PDFs in one accessible folder using Endnote.
12-27-2016 07:28 PM
I definitely prefer the "old" method as well. I just recently updated (now, I ask myself, "is this REALLY an upgrade"). I want to use my own names, my own system. At least provide that as an option.
03-28-2017 08:31 PM
This is a great explanation. I slightly modified it as follows:
When Endnote automatically finds PDFs for sources in an Endnote library, it puts them all in a single directory, but each PDF is in a subdirectory that is named with a meaningless string of numbers. The PDFs themselves are named in a very meaningful way.
How do you move all of the PDFs to be within a single directory?
Now all your PDFs are in the same directory
02-13-2018 06:54 AM
If you are moving PDFs from their subfolders it will make their current refrence within Endnote faulty (i.e. PDF will be missing and you will only have refrence information, like title, journal, pages and such). This will mean that you would need to import newly moved PDFs as new entries. This is a problem if you sorted old entries within different Topics. Is there a way to retain relative link between refrence entry and its PDF file while moving PDF file to new location?
02-13-2018 09:48 AM - edited 02-13-2018 09:52 AM
Only if you move them. In the instructions below, they copied them.
You can (but not using "find full text") attach PDFs one by one, and keep the PDF linked to an absolute location rather than relative location in the .DATA/pdf folders. but it is tedious and you need to remember to maintain the folder structures. (see attached for preferences setting to turn off.